Work at CED
Faculty Positions
Applications will be accepted and reviewed for department needs.
Visiting Professorships
Staff Positions
- Student Services & Programs Coordinator (4575U) Job #62221
Departmental Overview
IURD is an interdisciplinary research and teaching institute within the College of Environmental Design. The Institute is focused on climate impacts and environmental justice, with a mission to address inclusion and injustice in the built environment. IURD sits within CED and houses three programs, two graduate – Master of Real Estate Development and Design (MRED+D) and the Master of Urban Design (MUD) – and one undergraduate major, Sustainable Environmental Design (SED), and runs an active research program with community and government partners.
The Student Services and Programs Coordinator is a critical position in the institute as it supports multiple functions and constituents. Work is done independently under leadership of the institute MSO, coordinating with program directors, CED faculty and staff, research partners, CED Dean’s Office, Graduate Division, Office of the Registrar, COCI, CSS, visitors and vendors.
In cooperation with the MRED+D Program Director and the MUD Faculty Director, the position supports the institute’s graduate programs with academic advising, recruitment and admissions, financial aid, and is responsible for successful graduate and undergraduate course scheduling for fall, spring and summer terms, including space reservations and coordination of curriculum and faculty.
The incumbent is responsible for event planning and management for both the institute’s academic and research programs, as well as general office administration. Additional duties may include coordination with CED Communications on the institute’s website, social media, and advertising. Tasks may involve the handling of confidential information. The new hire provides support to institute and program directors, faculty and other institute and program staff.
Application Review Date
The First Review Date for this job is: 12/13/23 – Open Until Filled
Responsibilities
35% Student Services:
- Assists or directly advises unit graduate students in the MRED+D and MUD programs.
- Coordinates unit Admissions.
- Coordinates graduate programs’ onboarding/orientations.
- Reviews student progress and advises students on requirements for degree completion.
- Assists in the administration, evaluation and awarding of student fellowships, grants, scholarships and other prizes and awards.
- Processes DSAS and SIS awards and payments.
- Responsible for managing institute and program Prizes & Awards, including announcements, coordinating review of submissions, and implementation of awards.
30% Program Assistance, Curriculum Coordination and Course Scheduling:
- Scheduler for MRED+D, MUD & SED for all fall, spring and summer sessions
- Manages course enrollments, waitlists, and course restrictions; prepares the CSIR report.
- Maintains all course materials, i.e. course descriptions and syllabi; posts course descriptions for students on departmental bulletin board and ensures their posting on the web.
- Processes student petitions for schedule changes as requested.
- Maintains a multiyear teaching matrix, based on courses taught and faculty assignments.
- Serves as a liaison between the Committee on Courses of Instruction (COCI) of the Academic Senate and the Department.
- Manages the entire course approval process.
- Updates and edits all course changes in printed materials and online program statements.
- Schedules and attends Curriculum Committee meetings and maintains database of Curriculum Petitions.
- Manages the submission and processing of grades; maintains final course reports for the Department.
- Advises faculty and students on University policies on grade changes; processes all grade changes.
- Acts as a liaison between the Office of the Registrar and the Department on all matters regarding grades.
- Responsible for management of course evaluations for the Department.
15% Event Management:
- Edits and proofreads written materials for content consistency.
- Coordinates large, complex conferences/meetings/lecturers/symposia, including program commencements.
- Makes arrangements for catering, room/space scheduling, and space rental for both on-campus and off-campus program and research related reviews, events, and activities.
- Schedules the IURD Conference Room.
- Makes travel and hotel arrangements for institute and program visitors, which may include negotiating with hotels, etc., for the best logistical arrangements.
- Assists with administrative and logistical arrangements for conferences.
- Keeps institute and programs schedule of events; creates and makes announcements on events to institute, programs, college and alumni lists.
- Poster/program design and printing.
15% Administrative Assistance:
- Prepares correspondence and other written materials. • Edits and proofreads written materials for content consistency.
- Takes meeting minutes.
- Determines need for general office equipment and supplies.
- Update/review/revise website to better communicate organization’s mission, requiring
- substantive knowledge of organization’s goals and objectives.
- Serves as initial point of contact for visitors to the institute and programs.
- Oversees and ensures daily office operations run smoothly.
- Primary processing of reimbursements, purchase requests, including follow up with various central campus departments and disbursements.
- Serves as key coordinator.
- Manages the institute and programs calendars.
Functions as gatekeeper.
5% Professional development, required trainings and other duties as assigned.
Required Qualifications
- Knowledge of advising and counseling techniques.
- Knowledge of various computer application programs and pertinent databases, along with thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
- Ability to multi-task; strong verbal and written communication skills. Skills in service orientation.
- Interpersonal skills. Multicultural competencies; ability to work with diverse populations.
- Excellent organizational skills including previous experience with small and large scale event planning.
- Skills in judgment, problem-solving and critical thinking skills that lead to effective decision-making and problem recognition/avoidance/resolution.
- Ability to work both independently and as part of a team
- Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
- Knowledge of University processes and procedures.
- Understanding of University rules and regulations.
- Bachelor’s degree in related area and/or equivalent experience/training.
Preferred Qualifications
- Knowledge of University-specific computer application programs.
Salary & Benefits
For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.
Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.
The budgeted salary or hourly range that the University reasonably expects to pay for this position is $30.53– $35.01.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Mandated Reporter
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.
For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.
TA (GSI) Positions
DEPARTMENT | POSITION | APPLICATION |
---|---|---|
Architecture | GSI/Reader | Apply |
City & Regional Planning | GSI/Reader | Apply |
Landscape Architecture & Environmental Planning | GSI/Reader | Apply |
Environmental Design/MUD/SED | GSI/Reader | Apply |
MRED+D | GSI/Reader | Apply |
embARC Summer Design Academy (many summer positions available) | TA/UCS2 Job description | Apply |
DISC Summer Program (Design + Innovation for Sustainable Cities) | TA/UCS2 Job Description | Apply |
Summer [In]stitute ([IN]ARCH, [IN]CITY, [IN]LAND) (several positions available) | TA/UCS2 Job Description | Apply |
Questions? Directly email the department manager responsible for the position to which you are applying.
Positions are subject to change or removal at the discretion of the College of Environmental Design.