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Program Assistant

Program Assistant, Architecture (4722C)
Job #25637 | Full-Time

The College of Environmental Design (CED) operates three academic departments – Architecture, City and Regional Planning, and Landscape Architecture and Environmental Planning – conferring both undergraduate and graduate degrees. CED has 55 full-time and 35 part-time teaching faculty, 44 career staff, and over 1,000 students. The operations of the College are financed with state funds, gifts and endowments, professional master’s level program revenue, and other revenue sources in an amount roughly totaling $18,000,000 annually. 

The Department of Architecture is the largest of the three departments with 26 full-time and 24 part-time teaching faculty, 5 career staff, over 390 undergraduates and 228 graduate students, and an annual budget of approximately $9,000,000.  The department grants degrees in the following areas: B.A., M.Arch (professional degree in Architecture), M.S., and Ph.D.

The Architecture Department is seeking a program assistant with scheduling and administrative experience. The program assistant will work closely with the Department Chair, MSO, and faculty on class scheduling for both undergraduate and graduates courses. The program manager will also assist the Chair in scheduling and administrative duties.

Responsibilities

  • 40% Academic course scheduling and management: 
    The program assistant will be responsible for creating a viable academic course schedule through consultation with the Chair, MSO, and program committee Chairs. The assistant will utilize Campus Solutions SIS to mange course enrollments, waitlists, and course restrictions while providing information on courses and policy. This position requires coordination between a number of units, including CRP and LAEP schedulers, Graduate Student Affairs Officers, and Undergraduate Program Advisors. 
  • 30% Chair Assistant:
    The scheduler will serve as assistant to the Chair, which requires strong administrative and organizational skills in order to coordinate meetings and access. In addition, the assistant will assist with and take notes at faculty and committee meetings, and coordinate travel and hotel arrangements for guests.
  • 20% Other Administrative Duties:
    The program assistant will assist the department with administrative needs by functioning as the initial point of contact for visitors to the department and handling routine queries from faculty, students, staff, and visitors. Other duties include keeping inventory and working with staff to purchase office supplies, completing vendor payments, and working with the web development staff to update the Departmental website as needed.
  • 10% Curriculum Planning:
    A portion of the program assistant’s time will be spend maintaining a multi-year teaching matrix and managing the course approval process for the Department and preparing course approvals and changes. The assistant will also advise the Chair and faculty on COCI policies.

Required Qualifications

  • Excellent computer skills, including use of Microsoft Office Suite; proficiency with or capability to quickly learn multiple UC programs including Campus Solutions SIS, etc.
  • Excellent communication skills, both written and verbal. Analytical and problem solving skills.
  • Superb customer service orientation. Ability and willingness to work both independently and as a team to produce the best results for the Department. Ability to multi-task and handle interruptions.
  • Ability to use high-level discretion and maintain high level of confidentiality.
  • Timeliness and accuracy..

Preferred Qualifications

  • Computer-based design programs; knowledge of Adobe InDesign and Photoshop.

Salary & Benefits

View the compensation and benefits website for information on the comprehensive benefits package offered by the University.  *The hourly salary range designated for this position:  $23.47 - $26.33; however, starting salary will be commensurate with experience.

How to Apply

Apply online at http://jobs.berkeley.edu. Search for job #25637​​​​​​​. Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.  Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf  For the complete University of California nondiscrimination and affirmative action policy see: http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct